LPA BOARD MINUTES
Posted 05/10/2023
Lake Panorama Association
Board of Directors Meeting
March 28, 2023
The Lake Panorama Association Board of Directors met March 28, 2023, at 5 p.m. at the Lake Panorama Association Office. Board members in attendance were Mary Jane Carothers, Emily Donovan, David Finneseth, Dennis Flanery, Mark Jorgensen, Rich Schumacher and Dirk Westercamp.
LPA Staff in attendance: Danna Krambeer, Corey Larsen, Lane Rumelhart and John Rutledge.
Visitors in attendance: Shawn Foy and Sherry Ruge, LPA Members Tim Schafer and Sue Thompson BOD Candidates.
President Schumacher called the meeting to order at 5 p.m.
Agenda Item 1 – Approval of the Agenda
Donovan moved to approve the agenda. Motion seconded, carried unanimously.
No conflicts of interest were disclosed by the Board of Directors regarding agenda items.
Agenda Item 2 – Open Forum
Shawn Foy spoke to the Board regarding his professional background and experience, and offered to assist the association regarding the purchase and financing of equipment for the golf course. The board thanked him for his offer.
Agenda Item 3 – Consent Agenda
Carothers moved to approve the consent agenda. Motion seconded, carried unanimously.
Consent agenda to include:
a) LPA General Manager’s Report
b) Approval of minutes from 12.13.2022 LPA Board Meeting
c) Acceptance of the 02.28.2023 LPA LPN Consolidated Financial Statement
d) Set date for next board meeting, 4.25.2023
e) Accept minutes from 12.13.2022 LPN LLC Board of Managers Meeting
f) Accept minutes from 03.13.2023 Building Codes Committee Meeting
Agenda Item 4 – Report from Treasurer
Flanery reported he met with Krambeer and reviewed the Financial Statements and various account items; all was in order.
Agenda Item 5a – Minor Land Transaction with Glade and Andersen on Redwood Road to accommodate LPA water infrastructure.
Rutledge presented a proposed agreement between LPA, Duane Andersen and Randy and Dixie Glade which would be mutually beneficial to all parties regarding an LPA-owned air relief valve related to the LPA water plant. A minor transaction involving .062 acres m/l would be required to facilitate this agreement. Rutledge asked the board to formally authorize execution of all related documents.
Carothers moved to authorize LPA Board Officers to execute all documents related to the land transaction between LPA, Randal & Dixie Glade, and Duane Andersen involving .062 acres m/l. Documents to be prepared by LPA attorney. Motion seconded, carried unanimously.
Agenda Item 5b – Sale price on Lots 421 & 2881 and discussion of LPA lot sale minimum for remaining waterfront property.
Land Sales Committee reviewed offer received for $120,000 for lots 421 & 2881 in the amount of $120,000 from Kirk and Jillian Harris. LSC noted lot 421 is a waterfront lot with lot 2881 across the road for lateral field. The current waterfront sale prices supports a higher value than the offer and recommend $325,000 for these lots.
Flanery moved to approve the counter price of $325,000 for lots 421 & 2881. Motion seconded, carried unanimously.
Finneseth moved future waterfront lots will be minimally priced at $3,000 per waterfront foot. Motion seconded, carried unanimously.
Note - Buyers did reject the counteroffer of $325,000 for the two lots.
Agenda Item 5c – Sale of lot 2027.
LPA received offer from Kyle and Sherry Ruge for purchase of lot 2027. Offer was in the amount of $27,000, no contingencies. LSC reviewed the offer and agreed on a counteroffer of $40,000, as the lot has easy access, is flat, is buildable and is in the SPSD. The buyer has accepted the counter price.
Donovan moved to accept the offer for lot 2027 for sale price of $40,000 from Kyle and Sherry Ruge. Motion seconded, carried unanimously.
Agenda Item 5d – Sale of lots 3409 & 3410.
LSC reviewed offer received from Chuck & Kim Truka for purchase of lots 3409 & 3410. Offer was in the amount of $40,000, total for the 2 lots together, lots would be combined, contingent on acceptable perc test. LSC noted the lots are in an area that requires capital improvements for infrastructure. Based on a previous decision not to sell waterfront lots in this area, LSC recommends the lots not be sold at this time, rejecting the current offer. Board discussed and agree with LSC recommendation.
Westercamp moved to reject offer on lots 3409 & 3410 made by Chuck & Kim Truka. Motion seconded, carried unanimously.
Agenda Item 5e – Sale of lots 6442 & 6443.
LSC reviewed offer from Robert & Peggy Carr for purchase of lots 6442 & 6443. Offer was in the amount of $42,000 for the two lots, contingent on acceptable perc test and the lots would be combined at closing. LSC agreed on a counteroffer of $60,000 for the two lots, lots to be combined and contingent on acceptable perc.
Donovan moved to approve the counteroffer price of $60,000 for lots 6442 & 6443 to be recorded in the minutes. Motion seconded, carried unanimously.
Note - Buyers rejected the counteroffer of $60,000 for the two lots.
Agenda Item 5f – LPA lot sale minimum price increase from $20,000 to $25,000
LSC recommends the board increase the minimum lot sale price from $20,000 to $25,000.
Flanery moved to approve the minimum lot sale price for LPA lots to be increased from $20,000 to $25,000. Motion seconded, carried unanimously.
Agenda Item 5g – Building Code change 2101.26. Increase variance fee from $35 to $100.
Building Codes committee recommends variance fee increase from $35 to $100 per variance request.
Westercamp moved to approve building code change to 2101.26:
2101.26 A variance request processing fee is $35 $100 and must be filed paid prior to obtaining a hearing. Motion seconded, carried unanimously.
Agenda Item 5h – Building Code change 2403.5. No demolition in February and March (to protect roads)
Building Codes committee recommends no demolition may take place during the months of February and March without written permission from LPA management, to protect roads.
Carothers moved to approve the following addition to building codes:
2403.5 No demolition may take place during the months of February and March without written permission from LPA management. Motion seconded, carried. Donovan abstained from the vote.
Agenda Item 5i – Building Code change 2810.572. Only one dwelling septic system per lot.
Building Codes committee recommends only one dwelling septic system may be located on a lot.
Finneseth moved to approve the following addition to building codes:
2810.572 Only one dwelling septic system may be located on a lot. Motion seconded, carried unanimously.
Agenda Item 5j – Building Code change 2902.31 & 2902.32. Adjustment of pipe and valve requirements for service water line.
Building Codes committee recommends the change to 2902.31 and 2902.32 for clarification of the codes.
Westercamp moved to approve the change to codes 2902.31 and 2902.32:
2902.31 Copper or 200 psi PEP, with tracer wire, shall be buried a minimum of 5 foot deep. Schedule 40 plastic should be pipe a minimum of 5 foot deep with tracer wire.
2902.32 A 3/4” 1” ball valve must be installed inside in a horizontal position to enable meter placement. Motion seconded, carried unanimously.
Agenda Item 5k – Building Code change 2902.35 & 2902.36. Backflow prevention requirement for pools.
All pools must be routed through the LPA water meter and hooked up with an approved backflow system.
The Building Codes committee recommends the change to 2902.35 and the addition of 2902.36 and 2802.37.
Flanery moved to approve the change to codes 2902.35 and addition of 2902.36 and 2902.37:
2902.35 Yard hydrants and inground pools must be connected to routed through the house meter.
2902.36 All permanently installed underground irrigation systems and inground pools shall contain an approved, testable, backflow prevention assembly at the water service designed to prevent backflow to the LPA Water distribution system.
2902.37 Members shall be responsible for testing each backflow prevention assembly annually by a backflow prevention technician registered with the Iowa Department of Health. Such test shall be due on June 1 of every year. A report of each annual test shall be submitted to the LPA Office by June 1 each year. Motion seconded, carried unanimously.
Agenda Item 5l – Building Code change 3204. Backflow prevention for irrigation systems that use LPA potable water.
All irrigation systems that use LPA potable water must be routed through the LPA water meter and hooked up with an approved backflow system. The Building Codes committee recommends the addition of 3204 Irrigation requirements 3204.01.
Finneseth moved to approve the addition of 3204 Irrigation Requirements 3204.1:
3204.1 All homes that irrigate with water from Lake Panorama’s potable water system must install an LPA approved backflow prevention system between the water tap and irrigation system. Motion seconded, carried unanimously.
Agenda Item 5m – Fireplace height variance request – Lots 2956 & 2957 combined.
Jason and Lisa Grossman, 6505 Oak Tree Cove, Lots 2956 & 2957, presented a variance request for a fireplace roughly four inches taller than the codes allow. The Building Codes committee advised the board of directors the location and design of this fireplace will result in a finished product that meets the spirit of LPA’s rules on fireplace construction.
Donovan moved to approve a variance for fireplace height to Jason and Lisa Grossman, 6505 Oak Tree Cove, Lots 2956 & 2957. Motion seconded, carried unanimously.
Agenda Item 5n – Roof pitch variance request – Lot 495
Roof pitch variance request for Justin Frampton, Frampton Homes, Inc., 4601 Panorama Drive, Lot 495, for 3/12 roof pitch.
Finneseth moved to approve a variance for 3/12 roof pitch, per the plans, for Justin Frampton, Frampton Homes, Inc., 4601 Panorama Drive, Lot 495. Motion seconded, carried unanimously.
Agenda 6 – Other Business
Rutledge announced GM Coffee will be held April 7, at LPN, LLC at 10:30 a.m.
Agenda Item 7 – Closed Session
The board entered closed session at 6:01 p.m. to discuss legal matters. Board exited closed session at 7:30 p.m.
Adjourn - With no further business, the meeting was adjourned at 7:30 p.m.
Lake Panorama Association
Board of Directors Meeting
March 28, 2023
The Lake Panorama Association Board of Directors met March 28, 2023, at 5 p.m. at the Lake Panorama Association Office. Board members in attendance were Mary Jane Carothers, Emily Donovan, David Finneseth, Dennis Flanery, Mark Jorgensen, Rich Schumacher and Dirk Westercamp.
LPA Staff in attendance: Danna Krambeer, Corey Larsen, Lane Rumelhart and John Rutledge.
Visitors in attendance: Shawn Foy and Sherry Ruge, LPA Members Tim Schafer and Sue Thompson BOD Candidates.
President Schumacher called the meeting to order at 5 p.m.
Agenda Item 1 – Approval of the Agenda
Donovan moved to approve the agenda. Motion seconded, carried unanimously.
No conflicts of interest were disclosed by the Board of Directors regarding agenda items.
Agenda Item 2 – Open Forum
Shawn Foy spoke to the Board regarding his professional background and experience, and offered to assist the association regarding the purchase and financing of equipment for the golf course. The board thanked him for his offer.
Agenda Item 3 – Consent Agenda
Carothers moved to approve the consent agenda. Motion seconded, carried unanimously.
Consent agenda to include:
a) LPA General Manager’s Report
b) Approval of minutes from 12.13.2022 LPA Board Meeting
c) Acceptance of the 02.28.2023 LPA LPN Consolidated Financial Statement
d) Set date for next board meeting, 4.25.2023
e) Accept minutes from 12.13.2022 LPN LLC Board of Managers Meeting
f) Accept minutes from 03.13.2023 Building Codes Committee Meeting
Agenda Item 4 – Report from Treasurer
Flanery reported he met with Krambeer and reviewed the Financial Statements and various account items; all was in order.
Agenda Item 5a – Minor Land Transaction with Glade and Andersen on Redwood Road to accommodate LPA water infrastructure.
Rutledge presented a proposed agreement between LPA, Duane Andersen and Randy and Dixie Glade which would be mutually beneficial to all parties regarding an LPA-owned air relief valve related to the LPA water plant. A minor transaction involving .062 acres m/l would be required to facilitate this agreement. Rutledge asked the board to formally authorize execution of all related documents.
Carothers moved to authorize LPA Board Officers to execute all documents related to the land transaction between LPA, Randal & Dixie Glade, and Duane Andersen involving .062 acres m/l. Documents to be prepared by LPA attorney. Motion seconded, carried unanimously.
Agenda Item 5b – Sale price on Lots 421 & 2881 and discussion of LPA lot sale minimum for remaining waterfront property.
Land Sales Committee reviewed offer received for $120,000 for lots 421 & 2881 in the amount of $120,000 from Kirk and Jillian Harris. LSC noted lot 421 is a waterfront lot with lot 2881 across the road for lateral field. The current waterfront sale prices supports a higher value than the offer and recommend $325,000 for these lots.
Flanery moved to approve the counter price of $325,000 for lots 421 & 2881. Motion seconded, carried unanimously.
Finneseth moved future waterfront lots will be minimally priced at $3,000 per waterfront foot. Motion seconded, carried unanimously.
Note - Buyers did reject the counteroffer of $325,000 for the two lots.
Agenda Item 5c – Sale of lot 2027.
LPA received offer from Kyle and Sherry Ruge for purchase of lot 2027. Offer was in the amount of $27,000, no contingencies. LSC reviewed the offer and agreed on a counteroffer of $40,000, as the lot has easy access, is flat, is buildable and is in the SPSD. The buyer has accepted the counter price.
Donovan moved to accept the offer for lot 2027 for sale price of $40,000 from Kyle and Sherry Ruge. Motion seconded, carried unanimously.
Agenda Item 5d – Sale of lots 3409 & 3410.
LSC reviewed offer received from Chuck & Kim Truka for purchase of lots 3409 & 3410. Offer was in the amount of $40,000, total for the 2 lots together, lots would be combined, contingent on acceptable perc test. LSC noted the lots are in an area that requires capital improvements for infrastructure. Based on a previous decision not to sell waterfront lots in this area, LSC recommends the lots not be sold at this time, rejecting the current offer. Board discussed and agree with LSC recommendation.
Westercamp moved to reject offer on lots 3409 & 3410 made by Chuck & Kim Truka. Motion seconded, carried unanimously.
Agenda Item 5e – Sale of lots 6442 & 6443.
LSC reviewed offer from Robert & Peggy Carr for purchase of lots 6442 & 6443. Offer was in the amount of $42,000 for the two lots, contingent on acceptable perc test and the lots would be combined at closing. LSC agreed on a counteroffer of $60,000 for the two lots, lots to be combined and contingent on acceptable perc.
Donovan moved to approve the counteroffer price of $60,000 for lots 6442 & 6443 to be recorded in the minutes. Motion seconded, carried unanimously.
Note - Buyers rejected the counteroffer of $60,000 for the two lots.
Agenda Item 5f – LPA lot sale minimum price increase from $20,000 to $25,000
LSC recommends the board increase the minimum lot sale price from $20,000 to $25,000.
Flanery moved to approve the minimum lot sale price for LPA lots to be increased from $20,000 to $25,000. Motion seconded, carried unanimously.
Agenda Item 5g – Building Code change 2101.26. Increase variance fee from $35 to $100.
Building Codes committee recommends variance fee increase from $35 to $100 per variance request.
Westercamp moved to approve building code change to 2101.26:
2101.26 A variance request processing fee is $35 $100 and must be filed paid prior to obtaining a hearing. Motion seconded, carried unanimously.
Agenda Item 5h – Building Code change 2403.5. No demolition in February and March (to protect roads)
Building Codes committee recommends no demolition may take place during the months of February and March without written permission from LPA management, to protect roads.
Carothers moved to approve the following addition to building codes:
2403.5 No demolition may take place during the months of February and March without written permission from LPA management. Motion seconded, carried. Donovan abstained from the vote.
Agenda Item 5i – Building Code change 2810.572. Only one dwelling septic system per lot.
Building Codes committee recommends only one dwelling septic system may be located on a lot.
Finneseth moved to approve the following addition to building codes:
2810.572 Only one dwelling septic system may be located on a lot. Motion seconded, carried unanimously.
Agenda Item 5j – Building Code change 2902.31 & 2902.32. Adjustment of pipe and valve requirements for service water line.
Building Codes committee recommends the change to 2902.31 and 2902.32 for clarification of the codes.
Westercamp moved to approve the change to codes 2902.31 and 2902.32:
2902.31 Copper or 200 psi PEP, with tracer wire, shall be buried a minimum of 5 foot deep. Schedule 40 plastic should be pipe a minimum of 5 foot deep with tracer wire.
2902.32 A 3/4” 1” ball valve must be installed inside in a horizontal position to enable meter placement. Motion seconded, carried unanimously.
Agenda Item 5k – Building Code change 2902.35 & 2902.36. Backflow prevention requirement for pools.
All pools must be routed through the LPA water meter and hooked up with an approved backflow system.
The Building Codes committee recommends the change to 2902.35 and the addition of 2902.36 and 2802.37.
Flanery moved to approve the change to codes 2902.35 and addition of 2902.36 and 2902.37:
2902.35 Yard hydrants and inground pools must be connected to routed through the house meter.
2902.36 All permanently installed underground irrigation systems and inground pools shall contain an approved, testable, backflow prevention assembly at the water service designed to prevent backflow to the LPA Water distribution system.
2902.37 Members shall be responsible for testing each backflow prevention assembly annually by a backflow prevention technician registered with the Iowa Department of Health. Such test shall be due on June 1 of every year. A report of each annual test shall be submitted to the LPA Office by June 1 each year. Motion seconded, carried unanimously.
Agenda Item 5l – Building Code change 3204. Backflow prevention for irrigation systems that use LPA potable water.
All irrigation systems that use LPA potable water must be routed through the LPA water meter and hooked up with an approved backflow system. The Building Codes committee recommends the addition of 3204 Irrigation requirements 3204.01.
Finneseth moved to approve the addition of 3204 Irrigation Requirements 3204.1:
3204.1 All homes that irrigate with water from Lake Panorama’s potable water system must install an LPA approved backflow prevention system between the water tap and irrigation system. Motion seconded, carried unanimously.
Agenda Item 5m – Fireplace height variance request – Lots 2956 & 2957 combined.
Jason and Lisa Grossman, 6505 Oak Tree Cove, Lots 2956 & 2957, presented a variance request for a fireplace roughly four inches taller than the codes allow. The Building Codes committee advised the board of directors the location and design of this fireplace will result in a finished product that meets the spirit of LPA’s rules on fireplace construction.
Donovan moved to approve a variance for fireplace height to Jason and Lisa Grossman, 6505 Oak Tree Cove, Lots 2956 & 2957. Motion seconded, carried unanimously.
Agenda Item 5n – Roof pitch variance request – Lot 495
Roof pitch variance request for Justin Frampton, Frampton Homes, Inc., 4601 Panorama Drive, Lot 495, for 3/12 roof pitch.
Finneseth moved to approve a variance for 3/12 roof pitch, per the plans, for Justin Frampton, Frampton Homes, Inc., 4601 Panorama Drive, Lot 495. Motion seconded, carried unanimously.
Agenda 6 – Other Business
Rutledge announced GM Coffee will be held April 7, at LPN, LLC at 10:30 a.m.
Agenda Item 7 – Closed Session
The board entered closed session at 6:01 p.m. to discuss legal matters. Board exited closed session at 7:30 p.m.
Adjourn - With no further business, the meeting was adjourned at 7:30 p.m.